Google Docs are used today by a wide range of users – from students to businesses and many in between. Those who rely heavily on it for different reasons will find the following tips very useful. If you are one of them, read on!
Auto-Correct Typos
Just like Microsoft, Google Docs corrects typos that you make. In addition to the typical mistakes that every other speedy type-r makes, such as typing ‘the’ as ‘teh’, there are person-specific mistakes too. You can tell Google Docs about the mistakes you make, and what to turn them into. This way you won’t have to do it yourself every time.
To do so, follow the steps below.
1. Select ‘Tools’
2. Go to ‘Preferences’
3. A dialog box will appear. Check the box next to ‘Automatic Substitution’.
4. Then fill in the boxes under the ‘Replace’ and ‘With’ with the mistakes that you make and their substitutions.
Share Google Docs
There are people who don’t use Google and they might not be able to view the Google Docs they are meant to read. To enable them to do so, follow the instructions below.
1. Click on the icon ‘padlock’ on the top left of the site.
2. A dialog box will appear. Click ‘Change’ next to ‘Private’.
3. Another dialog box will appear. You can click ‘Everyone’ or ‘Anyone with the Link’ depending on what your requirements are.
4. You can also allow non-Google users to edit the document. You can do so by checking the box next to ‘Allow Anyone to Edit’.
5. Click ‘Save’.
6. Share away the documents by messaging, emailing or any other medium you like.
Bookmark the Document
Just like you bookmark parts of books that are reading in different sittings and have sections that you would later want to re-visit, you can bookmark Google Docs documents too. This can be helpful for a number of situations. Bookmarks can help you recall things that you might require later, make table of contents and other purposes. There are two ways of bookmarking one of these documents.
You can insert a bookmark by clicking ‘Insert’ and then clicking ‘Bookmark’.
Also, you can create a link by selecting text in the document and then pressing ‘Clt+K’. A dialogue box will appear. Click on the radio box labeled ‘bookmark’.
Preview a Google Document in Gmail
There are times when a document needs a very brief glance. To save time, instead of opening the entire page, you can simply review it by activating the Google Docs Preview option in your Gmail account by doing the following:
1. Go to ‘Settings’
2. Click ‘Labs’
3. Find ‘Mail add-on’ and move on to Google Docs Previews
4. Click the check box next to ‘Enable’
5. Click ‘Save’
The tips above can revolutionize the utility of Google Docs. However, use them carefully. You don’t want to give everyone around access to your private documents or the authority to edit it.
For more information about Google Docs visit Ancoris, who are a UK based Premier Enterprise Reseller of Google Apps, providing comprehensive deployment, migration, support and training services for Google Apps, Google Sites, Google Docs and everything related to Cloud Computing.
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